2025 MRPA Annual State Conference Exhibit Hall Information and Registration

  

Hotel Information: Four Points Sheraton, 1125 Boston-Providence Turnpike, Norwood, MA 02062
To request the MRPA Group Reservation rate call the hotel directly 781-769-7900 or email the revenue manager, Lucy Finnerty at [email protected]

Exhibitor Schedule:
March 19th
Software Speed Sessions: 1:00-2:30pm
Social: 8:30-11:00pm
March 20th
Exhibitor Check-in: 1:00-3:00pm
Exhibitor Setup: 1:00-3:30pm (all booths must be set up by 3:30pm)
Exhibitor Hall: 4:00-6:30pm
Exhibit Hall Breakdown: 6:30pm
Dinner: 6:45-8:00pm
Social: 8:30-11:00pm
 
Booths: One 6’ table and two chairs. Booth selection is on your tier of sponsorship and membership. 
MRPA will do its best to assign competitors so they are not adjacent to one another.
Electrical Service: Standard 120V is available at some of the booths at an additional charge of $75 per booth. 
Please be sure to indicate any need for electricity on your registration form. We can NOT provide an electrical hookup
if not  requested with registration.
Meal Tickets For Thursday's Dinner: Gold & Silver Sponsorship levels include admission for a certain number of attendees. 
Any additional representatives are required to purchase a meal ticket for an additional fee. Please indicate the number
of extra meal tickets needed on your registration form. Tickets must be purchased in advance.
 
Please Note The Following:
  • Booth selection is on your tier sponsorship and/or membership. Commercial Partners will receive priority booth assignment. No request for booth placement.
  • Full payment constitutes the completed agreement for the use of space. MRPA reserves the right to cancel any registration at any time prior to or during the conference.
  • All demonstrations must be limited to the exhibit space assigned. Aisles must remain clear. Advertising may only be distributed within the assigned exhibitor space. 
  • Cancellations must be received in writing prior to February 18, 2025. A $75 service fee will be charged. Cancellations received less than 30 days prior will not receive a refund.
  • NEW - All 2025 Conference payments must be made by March 1st, 2025. If your payment has not been processed by March 1st your registration will be cancelled and the exhibitor space will be given to the first on the waitlist.
  • MRPA reserves the right to limit exhibits due to excessive noise, method of operation, hazardous displays or for any reason deemed unfit by MRPA, Fire Marshall and/or Four Points Sheraton.
  • Materials may be shipped to the attention of Laura Fellini at: Four Points by Sheraton Norwood, 1125 Boston-Providence Turnpike Norwood, MA 02062. Please include your company/vendor name and MA Recreation and Parks Conference. We will be able to accept materials beginning Monday, March 17, 2025.
  • Exhibitor check-in and load-in will take place at the back entrance of the hotel (loading dock). All load-in and load-out must take place through the hotel loading dock. Exhibitors will not be permitted to unload at the ballroom entrance. NO EXCEPTIONS. There will be staff to assist at the loading dock.
  • Nothing may be taped, tacked, nailed, screwed to walls, floors or any other parts of building. Any damage or defacement by infractions of this rule will be remedied at the expense of the exhibitor.
 
2025 Sponsorship and Booth Opportunities 
 
GOLD Sponsorship (4 available - $3200)
  • Complimentary Booth
  • Equipment display opportunity in ballroom (must be approved by MRPA)
  • Push notifications on conference app throughout the conference
  • Listing on sponsor page on conference app
  • Logo highlighted in exhibitor directory section on app
  • Room Sponsor with opportunity to briefly speak prior to sessions
  • Sponsorship of Awards Dinner with signage displayed
  • Prime booth location
  • Logo and contact information in conference gift distributed to all attendees
  • Logo on app
  • Recognition on MRPA website during the month of conference
  • Four (4) tickets to dinner on Thursday at 6:45pm
 
SILVER Sponsorship - $1,600
  • Complimentary Booth
  • Push notifications on conference app at throughout the conference
  • Listing on sponsor page on conference app
  • Logo highlighted in exhibitor directory section on app
  • Sponsorship of Annual Meeting with signage displayed
  • Logo and contact information in conference gift distributed to all attendees
  • Recognition on MRPA website during the month of the conference
  • Two (2) tickets to dinner on Thursday at 6:45pm
 
BRONZE Sponsorship - $800
  • Complimentary Booth
  • Push notifications on conference app at throughout the conference
  • Listing on sponsor page on conference app
  • Logo highlighted in exhibitor directory section on app
  • Recognition on MRPA website during the month of the conference

Additional Sponsorship Opportunities 
(m
ust be registered for Exhibit Hall)
  • Drink Ticket Sponsor - Administered by you and can be used during Exhibit Hall/Social: 50 tickets at $550 (unlimited)
  • Wednesday Social Sponsor - $2500 (1 available - Commercial Partner will work with MRPA to decide what the sponsorship will entail)
  • Thursday Social Sponsor - $2500 (1 available - Commercial Partner will work with MRPA to decide what the sponsorship will entail)
  • Awards Sponsor - Your logo on awards presented to MRPA Awardees: $1,000 (1 available)

Exclusive Software Opportunity: Speed Sessions to Discover the Power of Your Software! (3 available - $350) **to register for this opportunity please email [email protected]
Showcase Your Software to Ready-to-Buy Audiences with Our Software Speed Sessions!
Imagine presenting your software to a targeted audience of engaged potential buyers — all in just 3 fast-paced, high-impact sessions! We’re excited to offer software companies like yours the opportunity to connect directly with decision-makers looking for their next solution. How it will work:
  • 3 x 25-Minute Speed Sessions: Present to an audience eager to learn how your software can solve their problems.
  • Tailored Focus: Decide your session approach—whether it’s about highlighting new features, demonstrating core benefits, or showing why your software is the best choice.
  • Direct Exposure to Decision Makers: Reach motivated potential clients who are actively exploring software options for their business.
This is your chance to showcase what makes your software exceptional and to build relationships with serious prospects. Sessions will be held on Wednesday, March 19th from 1:00-2:30pm. Please note, company must register for at least a booth at the 2025 Exhibit Hall.
 

Booth Rates and Extra Items

Members: $550                              Non-Profit Members: $350
Non-Members: $650                      Additional Booth (for sponsors only): $550
Electricity: $75                               Dinner Tickets: $80

 
Click Here to Register for the 2025 Exhibit Hall